ARTICLE I.  MEMBERS

SECTION ONE.  CATEGORIES OF MEMBERS

There shall be four categories of members namely: Board of Directors (executive officers), coaches, youth members and supporting members.

1. Board of Directors. The Board of Directors shall consist of the President, Vice-President, Secretary and Treasurer of this organization. Not more than one member of any immediate family shall hold an executive office at the same time.
2. Coaches. Coaches shall consist of all registered coaches and registered assistant coaches of this organization.
3. Youth Members. Youth members shall consist of all registered players pursuant to the rules and regulations of this organization.
4. Supporting Members. Supporting members shall consist of:

1. All parents and/or legal guardians of youth members.
2. Any other person, 18 years or older, who is interested in supporting the organization and who is approved for membership by the Board of Directors.

SECTION TWO.  DEFINITION OF VOTING MEMBERS

Voting members shall consist of the Board of Directors, registered coaches and any supporting member who has attended four (4) of the last six (6) consecutive meetings.

SECTION THREE.  VOTING RIGHTS

Each voting member is entitled to one vote on each matter submitted to the Board.

SECTION FOUR.  TERMINATION OF MEMBERSHIP

The affirmative vote of three-fourths (3/4) of the members of the Board of Directors may suspend or expel a member for cause after an appropriate meeting.

SECTION FIVE.  REINSTATEMENT OF MEMBERSHIP

On written request signed by a terminated member and filed with the Secretary, the Board of Directors, by affirmative vote of three fourths (3/4) of the members of this Board, may reinstate a terminated member to membership on such terms as the Board of Directors deem appropriate.

ARTICLE II.  MEETING OF MEMBERS

SECTION ONE.  ANNUAL MEETING

An annual meeting of members shall be held in Kutztown in the month of December each year for the purpose of electing officers. The slate of candidates shall be announced prior to the meeting. Elected officers will take office on January 1.

SECTION TWO.  REGULAR MEETINGS

Regular meetings will be held on the third Tuesday of every month, except when otherwise notified by the Secretary.

SECTION THREE.  PLACE OF MEETING

The Board of Directors will designate the place for meetings.

SECTION FOUR.  NOTIFICATION OF MEETING

1. A Calendar of all regular meetings will be distributed to all members at the beginning of the Fall season.
2. Notification of any special meetings or changes to Regular Meetings will appear in the Kutztown Patriot one week prior to the meeting or change and/or will be mailed to members.

ARTICLE III.  VOTING REQUIREMENTS

SECTION ONE.  QUORUM

A quorum will exist when six (6) voting members are present at a meeting. A quorum must be present to vote on any Club matter, unless specifically stated otherwise in these by-laws.

SECTION TWO.  CASTING OF VOTES

All votes must be cast in person and may not be voted absentee, by proxy or otherwise assigned.

SECTION THREE.  VOTES REQUIRED

An affirmative vote by the simple majority of voting members is required to pass a matter, unless specifically stated otherwise in these by-laws.

ARTICLE IV.  BOARD OF DIRECTORS

SECTION ONE.  GENERAL POWERS

Its Board of Directors shall manage the affairs of the organization.

SECTION TWO.  TERM OF OFFICE

Each officer shall hold office for one year after election, from January 1 to December 31.

SECTION THREE.  SUCCESSION OF TERMS

Officers can succeed themselves for only one (1) term of office.

SECTION FOUR.  REMOVAL

Any officer may be removed by a two-thirds (2/3) vote of the voting members present at a special meeting called by the President.

SECTION FIVE.  VACANCIES

Any vacancy occurring in the Board of Directors shall be filled by a vote of the voting members present at the next scheduled Regular Meeting. An officer elected to fill a vacancy shall be elected for the un-expired term of his/her predecessor in office.

SECTION SIX.  COMPENSATION

Officers as such shall not receive any stated salaries for their services, but by resolution of the Board of Directors, any officer may be indemnified for expenses and costs, including attorney's fees, actually and necessarily incurred by him/her in connection with any claim asserted against him, by action in court of otherwise, by reason of his/her being or having been such officer, except in relation to matters as to which he/she shall have been guilty of negligence or misconduct in respect of the manner in which indemnity is sought.

ARTICLE V. DUTIES OF OFFICERS

SECTION ONE.  THE PRESIDENT

The President shall be the principal executive officer of the organization responsible for the following:

1. Direct the ongoing activities of the organization.
2. Preside at all meetings.
3. Call any special meetings as necessary.
4. Affix his/her signature to any legal documents on behalf of the organization.
5. Designate all committees as is necessary for the running of the organization.
6. Appoint the chairman of each of the committees.
7. Promote and represent the Kutztown Soccer Club in the community.

SECTION TWO.  VICE-PRESIDENT

The Vice-President shall in the President's absence, assume the duties of the President and be responsible for the following:

1. If the President is unable to complete his/her term of office, serve the remainder of the unexpired term.
2. Attend (or designate another member to attend) required league meetings, if any.
3. Promote and represent the Kutztown Soccer Club in the community.

SECTION THREE.  SECRETARY

The Secretary shall maintain all historical records of the organization, safeguard those records and provide the Board of Directors with documentation upon request and be responsible for the following:

1. Prepare minutes for all meetings called by the President.
2. Read the minutes at each meeting.
3. Correspond with the local schools to obtain field usage during various times of the year.
4. Notify the membership of any change or time or place for Regular Meetings as specified within these by-laws.
5. Notify the membership of any special meeting that may be called by the President as specified within these by-laws.
6. Promote and represent the Kutztown Soccer Club in the community.

SECTION FOUR.  TREASURER

The Treasurer shall safeguard the organization's assets by maintaining accurate records of the source and application of all of the organization's funds and inventory quantities, and offer documentation upon request and be responsible for the following:

1. Maintain complete and correct records of source and application of funds.
2. Submit a proposed budget for the present year at the first meeting of the fiscal year.
3. Provide the Board of Directors at each Regular Meeting with a statement of source and application of funds.
4. Maintain a Checkbook of all disbursements.
5. Authorize the disbursement of all funds except for petty cash.
6. Require a written invoice, bill or statement before making any disbursement.
7. Promote and represent the Kutztown Soccer Club in the community.

ARTICLE VI. RESPONSIBILITIES OF MEMBERS

SECTION ONE. COACHES RESPONSIBILITIES

As representatives of the Kutztown Soccer Club, all coaches and assistant coaches shall conduct themselves in accordance with the rules and regulations that follow.

1. Prior to the start of any playing season, coaches shall meet with the parents/guardians of their respective players and explain the commitment (practice, games, conduct, fundraising, etc.) that the team and the Kutztown Soccer Club expect of them and their child, and maintain an open dialogue with players, parents and other coaches.
2. Coaches shall not place undue pressure on a player to lessen a commitment to another activity (i.e. school sports, band, church, etc.). It is the goal of the Kutztown Soccer Club to peacefully coexist in the Kutztown community with other organizations.
3. Coaches shall be responsible for notifying parents/guardians of practice and game schedules, any changes with these schedules.
4. Coaches are directly responsible for the conduct and sportsmanship of his/her players, assistant coaches and spectators before, during and directly after every game.

1. Coaches shall ensure that players, assistant coaches and spectators do not interfere with the playing of the game.
2. Coaches shall ensure that players, assistant coaches and parents/guardians are aware of any code of conduct, written or implied, set forth by the Kutztown Soccer Club and any other organization that governs the conduct of the Kutztown Soccer Club.
3. The midfield handshake at the end of each game is mandatory for all players and coaches, and the coaches shall see that it is conducted in an orderly fashion.

5. Coaches should make every effort to ensure the safety of his/her players during games. A coach should forfeit any game, which in his/her opinion does not promote the safety of his/her players.
6. Coaches shall make an effort to play each player in each game. A coach may make a decision not to allow a player to play or to reduce his/her playing time if:

1. The player has excessively missed practice sessions and/or games.
2. The player possesses an attitude that in the opinion of the coach is detrimental to the team and/or individual development.
3. The player's physical condition limits his/her ability to play.

7. Coaches are responsible for attending (or designating a representative to attend) all Kutztown Soccer Club meetings, Kutztown Soccer Club coaches meetings and clinics, and required League meetings, if any.
8. Coaches are directly responsible for reasonably safeguarding any Club property issued to him/her and is responsible for returning such property at the end of the playing season.
9. Under no circumstances shall a coach verbally or physically abuse a player, a coach, a referee or a spectator. Any infraction to this rule, or any other questionable conduct of a coach should be reported to the Chairperson of the Coaches Committee.
10. Questionable conducts of a coach my result in warnings, suspensions or revocation of coaching privileges, which will be decided by the Board of Directors. The Chairperson of the Coaches committee will duly notify the coach of the board’s decision.
11. Coaches shall get approval from the Coaches Committee before playing any games or scrimmages or attending any tournaments with teams or hosted by organizations who are not members of the same League as the Kutztown Soccer Club.
12. Coaches shall submit any game summary, tournament summary, article, interview or any other item that is directly related to the Kutztown Soccer Club to the Publicity Committee before publication of said item in any newspaper, magazine or any form of publication.
13. Coaches shall follow all rules and regulations, written or implied, of the Kutztown Soccer Club and any other organization that governs the Kutztown Soccer Club.

SECTION TWO.  PLAYERS RESPONSIBILITIES

As representatives of the Kutztown Soccer Club all players shall conduct themselves in accordance with the rules and regulations that follow.

1. Players shall be committed to the best interests of their team.
2. Players shall make every attempt to attend all scheduled practices and games and shall notify his/her Coach of the inability to attend a game or practice as early as possible.
3. Players must wear the proper Kutztown Soccer Club uniform and any other items required by the Kutztown Soccer Club and/or any organization that governs the Kutztown Soccer Club, in order to play in any game.
4. Players must conduct himself/herself in manner promoting good sportsmanship in both game and practice situations.
5. Under no circumstances shall a player verbally or physically abuse a player, a coach, a referee or a spectator. Any infraction to this rule, or any other questionable conduct of a player should be reported to the Chairperson of the Coaches Committee.
6. Questionable conduct of a player my result in warnings, suspensions or revocation of playing privileges which will be decided by the Board Of Directors. His/her Coach will duly notify the player of the board’s decision.

SECTION FOUR.  PARENTS/GUARDIANS RESPONSIBILITIES

As representatives of the Kutztown Soccer Club all parents/ guardians shall conduct themselves in accordance with the rules and regulations that follow.

1. Parents/guardians shall make every attempt to attend meetings of the Kutztown Soccer Club.
2. Parents/guardians shall make every attempt to support fundraising that benefits youth soccer and/or the Kutztown Soccer Club.
3. Parents/guardians shall provide his or her child’s Coach with any requested support to make each player’s experience an enjoyable one.
4. Parents/guardians shall make every attempt to have their child attend all scheduled practices and games and shall notify his/her Coach of the inability to attend a game or practice as early as possible.
5. Parents/ guardians shall ensure that their child arrives at scheduled practices and games on time and is promptly picked up at the end of scheduled practices and games.
6. Parents/guardians must conduct himself/herself in manner promoting good sportsmanship in both game and practice situations.
7. Under no circumstances shall parent/guardian verbally or physically abuses a player, a coach, a referee or a spectator. Any infraction to this rule or any other questionable conduct of a parent/guardian should be reported to the Chairperson of the Coaches Committee.
8. Questionable conduct of a parent/guardian may result in warnings or revocation of membership. The President will duly notify the parent/ guardian of the board’s decision.

ARTICLE VII.  COMMITTEES

SECTION ONE. SPECIFIC COMMITTEES

The following committees shall be designated at the first Regular meeting of each fiscal year.

1. Equipment Committee

1. Conduct all purchasing of equipment that uses the Kutztown Soccer Club funds with the approval of the Board of Directors.
2. Issue all equipment to coaches and maintain records of equipment issued.
3. Conduct a complete and accurate physical inventory of all equipment annually by the last day of the fiscal year.

2. Uniform Committee

1. Conduct all purchasing of uniforms that uses Kutztown Soccer Club funds with the approval of the Board of Directors.
2. Determine uniform needs based on the information supplied on the registration form.
3. Order uniforms by such date that uniforms can be issued by July 31.

3. Registration Committee

1. The chairperson of the Registration Committee shall be officially designated as the Registrar of the Kutztown Soccer Club.
2. Follow all registration rules and regulations of the Kutztown Soccer Club
3. Attend any and all registration meetings required by the Kutztown Soccer Club.
4. File all registration information required by the Kutztown Soccer Club.
5. Provide a list of registered youths to the Chairperson of the Coaches committee.

4. Coaches Committee

1. Secure a list of all registered youths and registered coaches from the Chairperson of the Registration Committee.
2. Notify all coaches of all special coaches' meetings held by the Kutztown Soccer Club, and preside at these meetings.
3. Notify all coaches of any required league coaches' meetings.
4. Ensure that all coaches are aware of and understand their responsibilities as coaches of the Kutztown Soccer Club including any written or implied rules and regulations, code of conduct or guidelines adopted by the Kutztown Soccer Club or any other organization that governs the Kutztown Soccer Club.
5. Report all instances of coach, player, parental or other misconduct, as reported to them, to the Board of Directors.

5. Audit Committee The chairperson or any member of this committee shall not include the President or Treasurer.

1. Conduct an annual audit of the books and records of the Kutztown Soccer Club by the end of the Fiscal year.
2. Report results of it's audit at the next Regular Meeting

6. Publicity Committee

1. Review and approve any game summary, tournament summary, article, interview or any other item that is directly related to the Kutztown Soccer Club before publication of said item in any newspaper, magazine or any form of publication.
2. Prepare all weekly game summaries, as reported by the Coaches (or representative) for publication in the Patriot, during regular season play.
3. Actively seek opportunities to promote the Kutztown Soccer Club.

SECTION TWO.  OTHER COMMITTEES

Any other committee may be designated by a resolution adopted by an affirmative vote of the voting members at any Regular meeting.

SECTION THREE.  CHAIRPERSON

The President shall appoint the chairperson(s) of any and all committees. The appointed chairperson may be a member of the Board of Directors, a coach or any supporting member of the Kutztown Soccer Club.

SECTION FOUR.  COMMITTEE MEMBERS

Each committee must have at least one member, the Chairperson. Any other members deemed necessary shall be appointed by the President . Each committee member may be a member of the Board of Directors, a coach or any supporting member of the Kutztown Soccer Club.

SECTION FIVE.  COMMITTEE RESPONSIBILITY

The designation of any committee and the delegation thereof of authority shall not operate to relieve the Board of Directors, or any individual officer, of any responsibility imposed on it or him/her by law.

SECTION SIX.  TERM

Each member of a committee shall continue as such for a one year term, beginning the date the member was appointed to the committee, unless the committee shall be sooner terminated, or unless such member be removed from such committee, or unless such member shall cease to qualify as a member thereof.

SECTION SEVEN.  SUCCESSION OF TERMS

Any member of any committee can serve successive terms, if so appointed to the committee by the President.

SECTION EIGHT.  REMOVAL

Any member of any committee may be removed by a three-fourths (3/4) vote of the Board of Directors.

SECTION NINE.  VACANCIES

Vacancies in the membership of any committee my be filled by appointment of the President.

ARTICLE VIII. FIDUCIARY RESPONSIBILITY

SECTION ONE. CHECKS, DRAFTS OR ORDERS FOR PAYMENT

Such officer (or officers as determined by the Board of Directors) shall sign all checks, drafts, and orders of payment of money, notes or other evidence of indebtedness issued in the name of the Kutztown Soccer Club. In the absence of such determination, the Treasurer shall sign such instruments.

SECTION TWO.  DEPOSITS

The Treasurer shall deposit all funds of the Kutztown Soccer Club in such bank, trust companies, or other depositories as the Board of Directors may select.

SECTION THREE.  GIFTS

The Board of Directors my accept on behalf to the Kutztown Soccer Club any contributions, gifts, bequests or device for the general purposes, or for any special purpose, of the Kutztown Soccer Club.

SECTION FOUR.  APPROPRIATION OF FUNDS AND ASSETS

The Board of Directors may appropriate funds and/or assets for the general purposes, or for any special purpose of the Kutztown Soccer Club.

SECTION FIVE.  BOOKS AND RECORDS

1. The organization shall keep correct and complete books and records of account.
2. The organization shall keep minutes of the proceedings of all of its meetings.
3. All books and records may be inspected by any member, or his agent or attorney; for any proper purpose at any reasonable time.

ARTICLE IX. MISCELLANEOUS

SECTION ONE.  FISCAL YEAR

The fiscal year of this organization shall start on the first day of May and end on the last day of April of each year.

SECTION TWO.  AMENDMENT TO THE BY-LAWS

These by-laws may be amended by affirmative vote of two-thirds (2/3) of the voting members at any Regular Meeting.

SECTION THREE.  FEES AND DUES

1. Registration Fees will be determined annually at the first Regular Meeting of each calendar year.
2. Membership Dues will be determined annually at the first Regular Meeting of each calendar year.

SECTION FOUR.  AFFILIATION WITH A LEAGUE

Affiliation with any soccer league will be determined annually by the Board of Directors by an affirmative vote of three-fourths (3/4) of this Board at the first Regular meeting of the fiscal year.

1. If such an affiliation is affirmed then this organization will adopt, as its own, any rules, regulations, code of conduct and other requirements of this league and of any organization that governs this League.
2. If there is a discrepancy or conflict between the rules, regulations, code of conduct or any other requirements of the Kutztown Soccer Club and this League then the rules, regulations, code of conduct, and other requirements of this League will take precedence.

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